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bylaws [2018/07/27 08:57] comptrollers created |
bylaws [2021/10/05 05:19] |
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- | ====== Bylaws of Dabney House ====== | ||
- | a California Nonprofit Mutual Benefit House | ||
- | ===== ARTICLE I – NAME ===== | ||
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- | The name of this house is Dabney House. | ||
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- | ===== ARTICLE II – MEMBERSHIP ===== | ||
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- | ==== SECTION 2.01 – QUALIFICATION AND RIGHTS OF MEMBERSHIP ==== | ||
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- | This house shall be open to undergraduate students currently enrolled in or on academic leave from the California Institute of Technology (herein referred to as "the Institute" | ||
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- | All members are entitled to attend all meetings, functions, and activities. The exception is Executive Committee (" | ||
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- | ==== SECTION 2.02 – DUES ==== | ||
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- | Each full member and social member must pay dues for each academic term they remain a full member or social member, excluding summer term and any terms they are on academic leave, in amounts meeting or exceeding those set by Institute policy, to be fixed from time to time by member vote. Special members need not pay dues but must have been either a full or social member in good standing at time of graduation or withdrawal. | ||
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- | ==== SECTION 2.03 – TERMINATION AND SUSPENSION OF MEMBERSHIP ==== | ||
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- | (a) __Causes of Termination__. A membership shall terminate on occurrence of any of the following events: | ||
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- | (i) Resignation of the member, on reasonable notice to the house; | ||
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- | (ii) Failure of a full or social member to pay dues as set by the house within the period of time set by the house after they become due and payable; or | ||
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- | (iii) Occurrence of any event that renders the member ineligible for membership, or failure to satisfy membership qualifications | ||
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- | (b) __Procedure for Expulsion__. If grounds appear to exist for expulsion of a member, the member must be notified in advance by a member of Excomm and afforded an opportunity to discuss with Excomm the claim and circumstances under which their membership has been jeopardized. | ||
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- | ===== ARTICLE III – OFFICERS ===== | ||
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- | ==== SECTION 3.01 – EXECUTIVE COMMITTEE (EXCOMM) ==== | ||
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- | Excomm shall consist of the President, Vice President, Secretary, two Social Vice Presidents (herein referred to as " | ||
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- | ==== SECTION 3.02 – RESPONSIBILITIES OF OFFICERS ==== | ||
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- | (a) __President__. The President shall preside at all meetings of Excomm. The President shall serve as the house' | ||
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- | (b) __Vice President__. The Vice President shall organize events including, but not limited to, Thanksgiving dinner, Initiations, | ||
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- | %%(c)%% | ||
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- | (d) __Social VPs__. The Social VPs shall organize House-sponsored social and recreational activities based on member suggestions and in the interest of positive alumni relations. The Social VPs shall manage the social budget and the retreat budget. The Social VPs shall notify members of activity-specific details. The Social VPs may authorize, fund, and assist other members in organizing House-sponsored social and recreational activities. The Social VPs shall meet with Institute administration to ensure Institute approval of the aforementioned activities. | ||
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- | (e) __Steward__. The Steward shall organize cleanup of communal spaces and supplies. The Steward shall act as the liaison to the various Institute housing departments, | ||
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- | ==== SECTION 3.03 – TERM OF OFFICE ==== | ||
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- | All officers are elected on a yearly basis. Officer terms begin immediately after their respective election, at the date and time determined by the Secretary with input from the other members of the house, and terminate after the new officer is announced the following year. | ||
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- | ==== SECTION 3.04 – REMOVAL OF OFFICERS AND VACANCIES IN OFFICE ==== | ||
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- | In the event of the resignation of an officer, a willing appointee may be specified by the individual vacating the office. This appointee will bear all of the responsibilities of that office, excluding Excomm membership if applicable, until a special election is held. In the event that an officer is no longer capable of bearing the responsibilities of their office and is additionally unable to specify a willing appointee, Excomm may specify an appointee for their office until a special election can be held. An officer may be forcibly removed in the event that all members of Excomm, excepting the officer in question if applicable, deem the officer unable or unqualified to carry out the responsibilities of office. In this event, Excomm may specify an appointee for their office until a special election can be held. Any individuals appointed in these manners must be approved in a special election before Excomm membership is granted, if applicable. | ||
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- | ==== SECTION 3.05 – COMPENSATION OF OFFICERS ==== | ||
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- | Officers of the house shall serve without compensation except that they may be reimbursed for reasonable expenses incurred in conducting the business of the house subject to the approval of the Vice President. | ||
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- | ==== Section 3.06 - CREATION OF ADDITIONAL OFFICES ==== | ||
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- | ExComm may create other non-ExComm offices in the house with consent of a majority vote of the house. | ||
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- | ===== ARTICLE IV – MEETINGS OF MEMBERS ===== | ||
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- | ==== SECTION 4.01 – MEETINGS ==== | ||
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- | (a) __Place of Meeting__. Meetings of the members shall be held at any place on Institute property. In the absence of any such designation, | ||
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- | (b) __Special Meetings__. A special meeting of the members may be called for any lawful purpose by any full member. | ||
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- | %%(c)%% | ||
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- | (d) __Quorum__. No quorum is required for the transaction of business at any meeting of members, including for amendment of these bylaws. | ||
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- | ==== SECTION 4.02 – VOTING ==== | ||
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- | (a) __Eligibility to Vote__. The only persons entitled to vote at any meeting of members shall be full members. | ||
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- | (b) __Manner of Casting votes__. Voting may be by voice, ballot, show of hands, or online poll, except that any election of Excomm members must be by ballot. | ||
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- | %%(c)%% | ||
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- | (d) __Approval__. The affirmative vote of a plurality of the voting power represented at the meeting or casted by the deadline of online votes shall be the act of the members, except in the case of election of Excomm members, membership votes, and instances as determined on a case-by-case basis by a member of Excomm. Election of Excomm members shall be by majority and counted in a way specified by the Secretary and approved by members of the house. Membership votes shall follow fair procedures as determined by the Secretary and shall be kept secret from nonmembers to discourage strategic membership applications. | ||
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- | (e) __Absentee voting__. Each member entitled to vote shall have the right to do so either in person or by electronic written absentee vote from a valid email address connected to the member. | ||
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- | (f) __Election of Officers__. Any full member may nominate candidates for officer positions. Nominees must confirm with the Secretary their intent to run in order to officially become a candidate. Candidates may communicate to members their qualifications and the reasons for candidacy and solicit votes. Only full members may be appointed to an officer position. | ||
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- | (g) __Special Elections__. Special elections may be held to fill officer vacancies and to invest Excomm membership in individuals appointed to fill officer vacancies, if applicable. Special elections may be held through an internet vote. | ||
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- | ===== ARTICLE V – FINANCES ===== | ||
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- | ==== SECTION 5.01 – BUDGET ==== | ||
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- | The Vice President shall develop an annual operating budget. The budget shall provide for the payment of operating expenses, the conduct of activities consistent with the purpose of the house, and the procurement of services, equipment, and temporary facilities for the benefit of the membership. | ||
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- | ==== SECTION 5.02 – EXPENDITURES ==== | ||
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- | Disbursement of house funds may be made by check drawn by the Vice President. Check signature authority shall also be vested in the Vice President. | ||
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- | ==== SECTION 5.03 – PROPRIETARY INTEREST ==== | ||
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- | Individuals and other organizations shall have no proprietary interest in house funds. Temporary reserves generated by house activities shall not accrue to any individual or organization. | ||
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- | ==== SECTION 5.04 – RISK ==== | ||
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- | Excomm members and committee members shall ensure that house funds are not placed at risk, and shall apprise Excomm of any significant deviations from approved activities. Committees are formed by appointment of Excomm. | ||
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- | ===== ARTICLE VI – PROHIBITED ACTIVITIES ===== | ||
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- | ==== SECTION 6.01 – PRIVATE INUREMENT ==== | ||
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- | No part of the net income or net assets of the house shall inure to the benefit of, or be distributable to, its officers or members. Specifically, | ||
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- | ==== SECTION 6.02 – DISCRIMINATION ==== | ||
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- | In the conduct of all aspects of its activities, the house shall not discriminate on the grounds of race, color, national origin, sexual or romantic orientation, | ||
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- | ==== ARTICLE VII – AMENDMENTS ==== | ||
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- | Any proposed adoption, repeal, or amendment of any provision of these bylaws shall first be submitted to and approved by Excomm. If approved by Excomm, the proposed bylaw adoption, repeal, or amendment shall be presented to the members for approval at a meeting. Copies of the proposed amendments must be made available to all members in advance of any vote. The approval of 2/3rds of the members present at the meeting shall be required for the adoption, repeal, or amendment of any bylaw. The meeting must be announced at least one week in advance. | ||
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- | The exceptions to this are changes to membership voting procedure, the composition of Excomm, and minor responsibilities of Excomm officers, which may be amended by a standard vote as outlined in section 4.02. |